Free records check for construction firms

Your past jobs could still pay.

Find out free if your construction project records qualify.

Independent AI data buyers may pay to license a copy of old job files for AI training. You keep your originals. It costs you nothing.

Steel frame of a building under construction, against a glowing sunset sky
Usual team size buyers look for
30+ staff
Countries: US, CA, UK and AU
4
Cost to your business
Free

What could qualify

The paperwork from every job you’ve done.

AI data buyers want real records of how real work gets done. These are the kinds of files that may count. Swipe to see them all.

01

Quotes and estimates

How you priced a job, line by line, and what changed before it was won or lost.

  • Take-offs
  • Rate sheets
  • Revisions
02

Tenders and bids

The full story of a bid: the brief, your response, the questions and the result.

  • Tender responses
  • Clarifications
  • Bid notes
03

Specs and scopes

What the client asked for and how your team turned it into a plan of work.

  • Scopes of work
  • Spec sheets
  • Inclusions
04

SOPs and method statements

The way your crews do the work, step by step. This know-how is hard to find anywhere else.

  • Procedures
  • Work methods
  • Checklists
05

Safety documents

How risks were spotted and managed on real sites, day after day.

  • SWMS / JSAs
  • Toolbox talks
  • Incident forms
06

Project emails

The back-and-forth with clients, suppliers and subcontractors that shows how problems got solved.

  • Client threads
  • Supplier orders
  • Approvals
07

RFIs and variations

The questions asked mid-job, the answers given and the changes that followed.

  • RFIs
  • Variations
  • Site instructions
08

Site diaries and reports

Daily notes on weather, labor, deliveries and delays across many jobs.

  • Daily logs
  • Progress reports
  • Photos notes

Every buyer has its own rules. Having these files does not mean you will be accepted.

How it works

Three steps. We walk you through each one.

  1. 01

    Take the fit check, or talk to us

    Answer six quick questions about your firm and your records. Or just email us. There is no cost and no pressure.

  2. 02

    Apply through our referral link

    If it looks like a fit, we send you the right buyer’s link. You fill in their short application. We help if you get stuck.

  3. 03

    The buyer reviews, and may make an offer

    The buyer looks at your records and decides. If they make an offer, you choose whether to say yes.

Hands spreading out printed building plans on a site table
Two builders in silhouette on a building frame against an orange sky
  • Builders
  • Civil
  • Trades
  • Project firms

Who it’s for

Built for firms with years of jobs behind them.

You may be a good fit if most of these sound like you. You don’t need all of them.

  • Builders, civil, trades and project companies
  • About 30 or more staff
  • Based in the US, Canada, the UK or Australia
  • Several years of past jobs on file
  • Records mostly written in English
  • Files kept on computers, drives or project software

Not sure? The fit check takes a few minutes and tells you where you stand.

See if you fit

Privacy first

The names come out. The know-how stays.

Here is a made-up example. The buyer says it removes personal details, like names, addresses, phone numbers and emails, from the copy it licenses. Hargrave & Co. does not see or edit your files, and each buyer has its own process.

1 · Your raw record

RFI 027 · Level 2 slab

From: Dave Kerr <dave.kerr@kerrbuild.com>

Site: 12 Hill St, Riverton

Client: Northgate Homes

Pour is booked for Tuesday. The cores at grid C4 clash with the beam. Can we move them 300 mm east? If yes, we will update the shop drawing and re-check cover before the inspection. Call me on (555) 019-4471 before 2pm.

2 · What buyers get

RFI 027 · Level 2 slab

From: [NAME] <[EMAIL]>

Site: [ADDRESS]

Client: [CLIENT]

Pour is booked for Tuesday. The cores at grid C4 clash with the beam. Can we move them 300 mm east? If yes, we will update the shop drawing and re-check cover before the inspection. Call me on [PHONE] before 2pm.

3 · Why it still has value

Buyers don’t need to know who sent the email or where the job was. They want to see how the job was run: the question raised, the checks made, the decision and what happened next.

Those steps are all still there after the names come out.

Before you agree, ask the buyer how they remove personal details, who can see the copy, and whether you can check a sample first.

Made-up example to show the idea. Names, numbers and places are not real. Each buyer has its own process, and the buyer, not Hargrave & Co., removes personal details.

What you keep. What it costs.

You keep your files. You pay nothing.

Here is the deal in plain words. Hargrave & Co. is an independent referral service. We are not the buyer, and we do not work for one.

Wondering what happens to names and phone numbers?See a made-up example.

It’s free for you

You never pay us. Not for the check, not for the help, not ever.

We’re paid by the buyer

If the buyer accepts your business, the buyer pays us a referral fee. If you are not accepted, no one pays anything.

Your originals stay with you

The buyer licenses a copy. Your files stay where they are, and they stay yours.

Personal details come out

The buyer says it removes personal details, like names and phone numbers, from the copy. Ask the buyer how they do this.

You decide

Nothing is final until you agree to an offer. You choose whether to go ahead.

No promises, just straight talk

We can’t promise you will be accepted or paid. We will tell you plainly where you stand.

Records Fit Check

Do your records qualify? Find out free.

Six quick questions. You get a clear fit score and see exactly how we worked it out. No dollar figures, no guesswork.

  • Takes a few minutes
  • Open scoring. You see every point.
  • No files needed. We never ask for uploads here.

Rather talk? Email henro@hargraveandco.com

Step 1 of 7Team size
How many people work at your firm?

Count staff and regular contractors. Move the slider.

Staff30–49
Under 1010–2930–4950–99100–249250+

FAQ

Fair questions. Straight answers.

Can’t see yours? Email henro@hargraveandco.com.

Can a construction company sell its data to AI companies?

Often, yes, but it is usually a license, not a sale. Some independent AI data buyers pay to license a copy of real business records, like quotes, tenders, SOPs and site diaries. You keep your originals. Each buyer sets its own rules and makes its own decision, so acceptance is never guaranteed.

What is AI data licensing?

AI data licensing means a business gives an AI data buyer written permission to use a copy of its records, for set purposes such as training AI, in return for payment. The business keeps its original files. Nothing should be shared until you have read and agreed to the written terms.

Is it really free?

Yes. You never pay Hargrave & Co. for the check, the help or anything else. If your business is accepted, the buyer pays us a referral fee. If you are not accepted, nobody pays anything. That is the whole deal, and it is the same for every firm we talk to.

What records do buyers want?

Real records of how work gets done. For builders and trades, that can mean quotes, tenders, specs, SOPs, safety documents, RFIs, site diaries and project emails. Several years of history, mostly in English, is best. Every buyer has its own rules, so having these files does not mean you will be accepted.

Do I lose my files?

No. You keep your originals. The buyer licenses a copy, and your files stay where they are. You keep using them in your business just as you do now. Nothing leaves your hands unless you agree to an offer and its terms, and you choose what goes in.

What about personal details and client privacy?

The buyer says it removes personal details, like names, phone numbers and addresses, from the copy. Ask the buyer how they do it. Privacy laws differ in the US, Canada, the UK and Australia. We can’t give privacy or legal advice, so please check with your own advisor too.

Am I allowed to license my project records?

It depends on your contracts and the law where you work. Some client contracts limit how project documents can be used, and drawings may belong to the designer. We can’t give legal, tax or privacy advice, so please talk to your own advisor before you agree to anything.

How much could it be worth?

It depends on the buyer’s review of your records, such as how many years and jobs they cover. We don’t quote amounts, and no amount is promised. If the buyer makes an offer, you will see it before you decide, and you are free to say no.

What if we’re not a fit?

That’s fine. There is no cost and no obligation. We will tell you plainly why it is not a fit right now, and you can check again later as your firm grows or as you build up more years of records. Nobody pays anything if you are not accepted.

Who are the buyers?

Independent AI data buyers. These companies license real business records to help train AI. Hargrave & Co. is an independent referral service. We are not a buyer, we don’t work for one, and we are not affiliated with any buyer. We point firms that look like a fit to a buyer’s application.

Why do you ask for my details before the result?

So Henro can follow up with you about your result and next steps. We only use your details for that. We never ask you to upload files in the fit check. It is six quick questions about your firm and your records, and you see how your score was worked out.

Do I have to say yes to an offer?

No. If a buyer makes an offer, you decide whether to accept it. Nothing is final until you agree. Please get your own legal and tax advice on any agreement before you sign. If you say no, there is no cost to you and nobody pays anything.

About us

About Hargrave & Co.

Hargrave & Co. is an independent referral service. It helps construction firms with about 30 or more staff in the US, Canada, the UK and Australia find out, free, whether their past project records could be licensed to independent AI data buyers. It is not a data buyer and is not affiliated with any buyer.

More about us

Plain-English guides

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Old jobs. New value? Let’s find out.

Take the free Records Fit Check. It takes a few minutes, and there is nothing to pay.